The medical spa software you choose shapes your clinical workflows, staff efficiency, and the overall client experience. Aesthetic Record has earned a loyal following in the medspa space thanks to its focus on treatment documentation, HIPAA-conscious recordkeeping, and features built specifically for aesthetic and cosmetic practices. For many clinics, it provides a dependable clinical foundation.

Still, no single platform is the perfect fit for every medspa. While Aesthetic Record excels in areas like charting, consents, and treatment tracking, other systems place greater emphasis on ease of use, marketing tools, front-desk speed, or scaling across multiple providers and locations. With the growing number of medspa software options available, comparing alternatives can uncover platforms that better match your clinic’s workflow, growth trajectory, and operational priorities.

In the sections below, we examine how Aesthetic Record compares to leading alternatives, highlighting where it performs well — and where another solution may offer a better fit depending on your practice’s needs.

The Clinical Edge: Why Medspas Choose Aesthetic Record?

Aesthetic Record is designed specifically for medical spas and aesthetic practices that require more than simple booking and payments. The platform combines scheduling, HIPAA-aligned medical records, treatment documentation, billing tools, and reporting into a single cloud-based system built with medspa workflows in mind.

Practices are often drawn to Aesthetic Record for its clinical depth. Features like detailed procedure notes, digital consent forms, before-and-after photo tracking, and treatment histories allow providers to document care thoroughly while keeping records organized and accessible. Client profiles and operational dashboards further support day-to-day management, from monitoring treatment activity to reviewing practice performance.

In short, Aesthetic Record is a strong fit for medspas that value structured documentation, regulatory awareness, and treatment-level detail. For clinics that are comfortable working within a more feature-rich system, it offers a reliable foundation for managing both clinical and operational needs.

Pain Points: Common Reasons to Switch from Aesthetic Record?

Although Aesthetic Record delivers solid clinical functionality, it isn’t always the best match for every type of medspa. One of the primary motivations for evaluating alternatives is ease of use. Compared to newer, design-forward platforms, some clinics find the interface less intuitive, with a learning curve that can slow staff adoption and everyday efficiency.

Medspas that place a strong emphasis on branding, client experience, or revenue growth may also feel constrained. Aesthetic Record’s tools tend to focus on documentation and recordkeeping rather than advanced marketing, memberships, or highly customizable client journeys. For practices aiming to elevate their front-end experience or run sophisticated promotions, this can be a limiting factor.

Flexibility and performance can also influence the decision to explore other options. User feedback occasionally points to workflow friction, slower system response, or limited customization in areas like reporting and automation. Clinics that want faster scheduling, cleaner interfaces, or more modular feature sets may gravitate toward platforms such as Mangomint, Boulevard, Vagaro, Jane, or Zenoti.

Ultimately, medspa owners often consider alternatives when they want software that feels lighter, more modern, or more adaptable—especially if front-desk efficiency, marketing capabilities, or scalability are just as important as clinical documentation.

Top 8 Aesthetic Record Alternatives: At-a-Glance Comparison

The medspa software landscape is crowded with solutions that appear similar on the surface, each claiming to handle booking, documentation, and practice management with ease. To simplify your evaluation, we’ve curated a focused list of leading Aesthetic Record alternatives—highlighting platforms that differentiate themselves through usability, clinical depth, scalability, or client experience.

Deep Dive: The Best Medspa Software Alternatives for 2026

Medspa software has evolved beyond the scope of booking and scheduling. The system you run your business on influences everything from how clients interact with your brand to how treatments are documented, marketed, and managed behind the scenes. That’s why, for medspas exploring options beyond Aesthetic Record, the choice of platform deserves a closer, more strategic look.

When weighing Aesthetic Record against other medspa software solutions, it’s important to step back from feature checklists and think about real-world impact. Look at how each platform supports client retention, revenue growth, and staff efficiency—not just charting and scheduling. Just as importantly, consider whether the complexity and cost of advanced tools align with how your practice actually operates today and how you expect it to grow moving forward.

Alternative #1: Vagaro | The #1 Medspa Appointment Scheduling Software

Vagaro is a widely adopted business management platform across the beauty, wellness, and fitness industries, with growing use among medical spas seeking a more operations-focused solution. Its modular, scalable structure allows it to support everything from solo injectors to multi-provider and multi-location medspas that need flexible tools for scheduling, client engagement, and revenue tracking.

For medspas that prioritize discoverability and client acquisition, Vagaro offers strong visibility features. Practices can create branded business profiles and websites that highlight services, provider credentials, pricing, and before-and-after imagery. These tools help educate prospective clients and present a polished, professional presence without relying on external website builders or marketing platforms.

On the client experience side, Vagaro supports seamless self-booking through web and mobile apps, paired with automated confirmations, reminders, and two-way messaging. Revenue-protecting options such as deposits, cancellation rules, and no-show fees help clinics safeguard premium appointment slots and reduce last-minute losses.

Behind the scenes, Vagaro delivers robust operational support with client profiles, visit histories, payroll tools, and a versatile point-of-sale system. Medspas can manage memberships, packages, retail products, gift cards, and online payments from a single dashboard. While Vagaro does not offer the same depth of medical charting or EMR functionality as Aesthetic Record, it appeals to medspas that value scheduling efficiency, client communication, and business flexibility over clinical-first documentation.

Alternative #2: Jane | The "All-in-One Practice Management Software With Unlimited Human Support"

Jane has become a trusted name in healthcare-adjacent software, known for its stability, thoughtful design, and strong emphasis on compliance. For medspas evaluating platforms like Aesthetic Record, Jane often emerges as a lighter, more approachable option—particularly for practices that want dependable scheduling and secure patient records without the weight of a feature-dense, medspa-specific system.

One of Jane’s defining strengths is how approachable it feels in daily use. Its interface is uncluttered, workflows are logical, and staff can quickly move between appointments, client profiles, and clinical notes. Tools such as digital intake forms, consent documentation, and structured SOAP-style charting support HIPAA-aware operations while keeping recordkeeping organized and accessible. This makes Jane a strong fit for medspas that lean clinical or operate closer to a traditional healthcare model.

Compared to Aesthetic Record, Jane takes a more restrained approach to growth and monetization features. While it capably supports online booking, payments, and billing workflows, it does not heavily emphasize memberships, promotional campaigns, or aesthetic-specific upselling tools. Medspas with a strong focus on retail expansion or loyalty-driven revenue may find these capabilities more limited.

Pricing is another area where Jane appeals to many clinic owners. Its practitioner-based subscription model offers predictable monthly costs without transaction-based fees, which can be especially attractive for small to mid-sized medspas seeking clarity and simplicity as they scale.

Alternative #3: AestheticsPro | The "Cloud-Based Management Platform For Medspa Owners"

AestheticsPro is often considered by medspa operators who want a system rooted firmly in medical practice management rather than adapted beauty software. Designed specifically for aesthetic and cosmetic clinics, the platform centers on clinical workflows and compliance, bringing scheduling, patient records, HIPAA-aligned EMR, billing, marketing, and reporting together in a single cloud-based environment.

For clinics comparing it to Aesthetic Record, AestheticsPro stands out for its depth in medical documentation. Practices gain access to configurable charting templates, digital consent management, e-prescribing tools, and secure patient record storage—making it a strong option for medspas that require hands-on control over treatment documentation and regulatory processes. Practice-wide dashboards and patient portals further support oversight of procedures, inventory usage, and operational performance.

That depth does come with trade-offs. Feedback from users frequently highlights a learning curve during onboarding, along with occasional workflow slowdowns during peak usage. Compared with more modern, design-forward platforms, AestheticsPro’s interface can feel less refined, and customization options—particularly around marketing workflows or advanced reporting—may feel somewhat rigid.

Overall, AestheticsPro tends to appeal most to medspas that value clinical rigor and built-in EMR functionality above ease-of-use or visual polish. Clinics willing to invest time in training and configuration often benefit from its comprehensive medical toolset, while practices seeking a simpler, more intuitive daily experience may lean toward lighter alternatives.

Alternative #4: Boulevard | The "Premium Medspa Management Software"

Boulevard is a high-end, enterprise-focused platform built to help medspas streamline operations while delivering a polished, client-facing experience. Entry-level plans generally start around $175 per month, covering appointment scheduling, client management, and payment processing, with more advanced Business and Enterprise tiers offering additional features scaled to practice size, multi-location needs, and operational complexity.

When compared to AestheticsPro, Boulevard’s main appeal lies in its emphasis on front-desk efficiency and guest experience. Medspa administrators can optimize provider schedules, manage treatment rooms and resources, and maintain comprehensive client profiles. On the client side, the platform supports effortless self-booking, digital payments, branded communications, and flexible membership or service package options—features that resonate with medspas prioritizing luxury, high-touch service.

The platform also includes loyalty and retention tools such as memberships, reward programs, and bundled service packages. Many of these premium capabilities, however, are gated behind higher-tier plans, which can make Boulevard a pricier option than AestheticsPro for smaller or single-location medspas. While it offers HIPAA-compliant workflows and digital intake forms, Boulevard is generally more focused on operational efficiency and customer experience than the clinical charting, EMR workflows, and in-depth documentation that define AestheticsPro.

Alternative #5: Mangomint | The "Highest-Rated Software for Medspas"

Mangomint has emerged as a compelling choice for medspa operators seeking a modern, easy-to-navigate platform without the clinical intensity of systems like AestheticsPro. The software integrates appointment scheduling, payments, and HIPAA-compliant client management within a streamlined, visually appealing interface, helping clinics simplify front-desk and provider workflows.

This platform is particularly attractive to aesthetic-driven medspas that prioritize operational efficiency, branding, and a polished client experience. Teams can quickly manage bookings, track client interactions, and maintain smooth day-to-day operations from check-in to checkout. Medspas with more intensive clinical needs—such as full EMR charting, e-prescribing, or detailed medical documentation—may find Mangomint less comprehensive than AestheticsPro in those areas.

One of Mangomint’s strongest advantages is usability. Reviewers frequently praise the platform’s intuitive design, fast onboarding, and minimal training requirements, which help staff adopt the system quickly. Although pricing sits above entry-level solutions, many medspa owners see it as a worthwhile investment for a platform that emphasizes ease of use, visual sophistication, and efficient client management without the overhead of a full clinical EMR system.

Alternative #6: Zenoti | The "Purpose-Built All-in-One Medical Spa Software"

Zenoti represents the enterprise tier of medspa software, providing a comprehensive, all-in-one platform for high-volume clinics, multi-location medspas, and rapidly growing aesthetic brands. Unlike more lightweight solutions such as AestheticsPro, Zenoti centralizes scheduling, payments, client management, inventory, marketing, memberships, and advanced reporting into a single, integrated system. Reviewers often describe it as a powerhouse for practices that require standardized workflows and consistent operations across multiple locations.

The platform excels at handling operational complexity. Zenoti offers advanced appointment logic, provider utilization tracking, detailed multi-location reporting, and robust membership and package management—tools designed to help large medspa groups maintain efficiency and consistency at scale. HIPAA-compliant intake forms, digital consent workflows, and comprehensive client profiles ensure that clinical documentation and front-desk operations coexist seamlessly.

This extensive feature set comes with a learning curve. Compared with AestheticsPro, Zenoti typically requires more time for onboarding, staff training, and initial setup to unlock its full potential. Smaller, single-location medspas may find the system more complex than they need for daily operations.

Pricing reflects its enterprise orientation. Zenoti generally costs more than mid-market alternatives, with fees tailored to factors like service volume, number of locations, and the modules selected, making it best suited for medspas prioritizing scalability and operational control.

Alternative #7: Fresha | The "Best Medical Spa Software for Client Experience & Growth"

For medspas that require a balance between efficiency and cost, Fresha offers a straightforward, cloud-based platform that prioritizes booking, client management, and payment processing. While Aesthetic Record focuses heavily on clinical documentation and EMR workflows, Fresha appeals to practices that primarily provide cosmetic or aesthetic treatments and want a simple, low-barrier system to manage appointments and front-desk operations.

Fresha streamlines the client experience with online booking, automated reminders, client profiles, and integrated payments, helping medspas reduce no-shows and keep schedules full. Its built-in marketplace also gives new or smaller practices the chance to reach potential clients without extra marketing effort—a feature especially useful for startups or single-provider medspas.

However, Fresha does not include advanced medical recordkeeping, EMR-style charting, or e-prescribing tools. Clinics that require detailed clinical documentation or regulated workflows may find it less suitable than Aesthetic Record. Instead, Fresha is best for practices that prioritize ease of use, accessibility, and a cost-conscious solution to day-to-day scheduling and client management.

Pricing is a key differentiator. The core platform is free, with revenue generated through payment processing fees and optional promotional tools. This makes Fresha an attractive option for new or budget-conscious medspas, though larger or higher-volume clinics may eventually encounter costs from transaction fees as they scale.

Alternative #8: Gloss Genius | The "#1 Salon, Spa & Medspa Software"

Although GlossGenius was originally created for beauty and wellness professionals, it has increasingly caught the attention of aesthetics-focused medspas looking for a simpler, more approachable alternative to EMR-heavy platforms like Aesthetic Record.

The platform excels at front-desk and scheduling workflows. Its visually clean, color-coded calendar, integrated waitlists, automated reminders, and client notes make appointment management fast and intuitive. Many reviewers compare GlossGenius’ booking system to Fresha’s, though more advanced team functionality—such as full staff calendar syncing, performance tracking, and reporting—requires higher-tier subscription plans.

GlossGenius also provides practical tools for protecting revenue. Features for deposits, cancellation policies, and no-show prevention help medspas safeguard high-value appointments without adding administrative overhead. Staff management capabilities, including role-based permissions and commission tracking, add operational oversight, although some of these tools are limited to premium tiers.

What sets GlossGenius apart from more clinically focused systems like Aesthetic Record is its simplicity and personalized support. Users often praise live chat and email assistance, which can feel more hands-on than support offered by larger, enterprise-oriented software.

Pricing is subscription-based with a flat payment processing rate, avoiding marketplace commissions. While GlossGenius does not include HIPAA-compliant EMR, advanced medical charting, or e-prescribing, it can be an appealing choice for medspas that prioritize cosmetic treatments, streamlined client interactions, and front-office efficiency over extensive clinical documentation.

Final Verdict: Which Software Fits Your Clinic’s Growth Stage?

Vagaro

Target Audience

Medical spas and wellness-oriented businesses ranging from independent injectors to multi-location aesthetic clinics.

Strengths

Delivers a wide-ranging and adaptable toolkit that covers online scheduling, client profiles, point-of-sale, and marketing at budget-friendly rates (generally $30–$90 per month). Although it doesn’t function as a full EMR, Vagaro works well for medspas that emphasize appointment flow, payments, and client communication over in-depth clinical records.

Phorest

Target Audience

Small to mid-sized medspas and aesthetics-forward clinics looking to blend daily operations with client marketing and retention.

Strengths

Offers an integrated mix of scheduling, CRM, marketing automation, and performance reporting, supported by guided onboarding and data migration services. Phorest is commonly chosen by medspas that value retention strategies and business coaching more than medically focused charting.

Mangomint

Target Audience

Well-established, aesthetics-driven medspas with steady revenue and a focus on optimizing front-office workflows.

Strengths

Recognized for its sleek interface, automation features, and efficient day-to-day operations. Mangomint performs especially well in scheduling, payments, memberships, and client experience, though its clinical documentation capabilities are lighter than platforms built around medical charting.

Boulevard

Target Audience

Expanding medspas and boutique aesthetic groups that prioritize brand image and a high-end patient experience.

Strengths

Provides advanced scheduling, digital intake, memberships, and multi-location functionality within a polished, client-first platform. Good choice for medspas seeking refined front-end operations rather than comprehensive medical record management.

Zenoti

Target Audience

High-volume, multi-location medspas, franchise networks, and enterprise-level aesthetic organizations.

Strengths

Offers a robust, enterprise-scale system with advanced analytics, centralized location management, memberships, inventory control, and HIPAA-aware workflows. Exceeds the depth of lightweight platforms but typically requires a larger investment and more extensive onboarding.

Gloss Genius

Target Audience

Independent providers, small medspas, and cosmetic practices with limited clinical documentation requirements.

Strengths

Known for its user-friendly design, dependable scheduling, integrated payments, and built-in marketing tools, with subscription pricing usually between $24 and $148 per month--though it lacks medical-grade charting.

AestheticsPro

Target Audience

Medspas and aesthetic clinics that require robust clinical documentation and practice management alongside scheduling and billing.

Strengths

AestheticsPro offers HIPAA-compliant EMR workflows, customizable clinical charting templates, secure patient records, e-prescribing capabilities, and comprehensive consent and treatment tracking.

Jane

Target Audience

Small-to-mid-sized medspas, aesthetic clinics, and wellness practices that prioritize clinical documentation, compliance, and straightforward scheduling. It’s a particularly strong fit for medically-leaning practices.

Strengths

Intuitive interface, HIPAA-compliant charting, and dependable scheduling tools. Standout tools include Digital intake forms, consent management, SOAP-style notes, and secure client records.